Preparing for Short-term Missions

Have you ever felt strongly compelled be part of something great only later to realize you were extremely unprepared for it?  The call of missions is indeed a great calling.  God certainly calls some to spend long-term amounts of time on mission away from their home.  He also calls others to join His mission through short-term capacities.  Both calls require preparation. 

Short-term missions—individuals and teams joining a long-term missionary’s vision and strategy for advancing the gospel among particular places and peoples—requires much preparation in order to be most effective.   

While there may be times when a mission effort can be pulled together quickly, most often the preparation requires many months.[1]  No rigid timeline exists for short-term missions, but there are some general steps that allow a team to prepare well in advance in order to maximize the impact of the team with the strategy of the host missionary.  Here is a suggested timeline that can be used as a guide:

  • 10 to 12 months prior–determine assignment
  • 9 months prior—determine team leader(s)
  • 9 months prior—publicize mission effort
  • 6 to 9 months prior—recruit team/receive volunteers, deposit due
  • 6 to 9 months prior—contact travel agent to begin searching ticket prices
  • 6 to 9 months prior—schedule initial info meeting, collect bi-monthly or quarterly payments
  • 6 months prior—apply for passport and check requirement for visas
  • 6 months prior—plan team meetings and meet monthly to discuss general mission prep
  • 3 to 4 months prior—purchase plane tickets
  • 3 to 4 months prior—get immunizations (shots!) if necessary
  • 3 to 4 months prior—team meetings should become more specialized according to what the team will be doing on the field
  • 2 months prior—develop prayer team
  • 4 weeks prior—plan commissioning service for team
  • 1 week prior—hold commission service
  • 1 week or month after—plan celebration time with team and/or church

May the Lord use our preparation in short-term missions to have lasting impact among places and peoples in need of knowing Jesus. 


[1] Disaster Relief is an example of mission efforts that take place quickly, but even then, preparation and training have occurred months and even years prior. 

Amazing Grace

Jesus demonstrated to a broken world that “grace” is more powerful, more inviting, and more life-changing than fear, lectures, or judgement.  God’s truth is embraced when we understand that God is good and desires to give us life.

Our Christian faith teaches that Jesus fully satisfied God’s wrath and judgement on the cross, and assures everlasting life to all who follow Him through the resurrection.  God offers us forgiveness, acceptance, love, and life through the life-changing grace of Christ. 

The Bible shouts to the world the best news ever, “God in His deep love for us has poured out His grace that we might know Him and have life in Him.”  It truly is “Amazing Grace.”

Understanding the depth of God’s grace has three powerful, life-changing results in our life:

  1. It overwhelms you with gratitude.
  2. It captures your heart and awakens deep trust in the God who has poured out His grace on you.  When grace captures your heart, you embrace God’s biblical truth because you realize God desires the best for us and that His way is the best way.
  3. It motivates you to overflow with grace to others.

In 2 Timothy 2:1, the Apostle Paul exhorted young Timothy to “be strong in the grace that is in Christ Jesus.” Paul is reminding this young Christian leader that as Believers we started in grace, stand in grace, and are strengthened in grace.  God calls us who have been given such grace to be strong in grace, to be empowered in grace, and to be a witness in a broken world by overflowing with grace.

Mercy ministries give us an opportunity to demonstrate the life-changing grace of Christ to a broken world.  In times of disaster, Kentucky Baptist Disaster Relief volunteers illustrate the grace of Christ by offering unmerited help and kindness to those devastated by the ravaging loss of a disaster event. 

God calls His followers to wade into the muck and to be His agents of grace.  Kentucky Baptist Disaster Relief extends the grace of Christ by sharing a hot meal to the hungry, cutting a tree off the home of a widow, bringing clean water to a village, cleaning out the flooded home of our neighbor, or praying with one overwhelmed and broken by loss.

Time and again those whom we minister ask disaster relief volunteers;

“Why would you come and help me?”

“Why would you travel so far, sleep on cots, help someone that you have never met, and do it all at no cost?” 

 I am thankful that we can share with them that it is all because of the grace of Christ.  We offer grace because God has poured out His grace on us. And as we demonstrate that grace it opens doors to share the best news ever that God in His deep love offers that life-changing grace to all who will receive it.

Kentucky Baptist Disaster Relief demonstrating the strength of Christ’s grace as they offer help, healing and hope!